Data Protection and Privacy Polic

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Some significant changes to Data Protection  legislation came into effect with the new General Data Protection  Regulation (GDPR) in May 2018. GDPR essentially requires all sports  clubs (as data controllers and processors) to demonstrate  how they obtained consent from data subjects for fair & lawful  usage and for a specific purpose. Therefore, it’s important that every  member, is aware of how these changes in the law will affect the ways in  which members’ personal information can be collected  and used for the club’s purposes.

Data Protection and Privacy Policy
Lucan United FC is fully committed to protecting the rights and privacy  of club members, in accordance with the General Data Protection  Regulations (GDPR), May 2018. Information about our committee, coaches,  assistants, players, parents and other individuals  will only be processed in line with established regulations. Personal  data will be collected, recorded and used fairly, stored safely and  securely and not disclosed to any third party unlawfully. The lawful and  correct treatment of personal information is  critical to our successful operations and to maintaining confidence,  Lucan United FC is committed to:
· Protecting members’ personal details and records
· Keeping members’ and other individuals’ personal data up to date and confidential
· Maintaining personal data only for the time required
· Releasing personal data only to authorised individuals/parties such as leagues for registration purposes
· Collecting accurate and relevant data only for specified lawful purposes
Members are required to report any allegation in relation to the  unlawful treatment of personal data by contacting the clubs Data  Protection Officer. A concern should be raised if members feel that  records of their personal data have been:
· Lost
· Obtained by another party other than the Club through unlawful disclosure or unauthorised access
· Recorded inaccurately and/or in a misleading manner
Where required, Lucan United FC will take appropriate action/corrective  measures against unauthorised/unlawful processing, loss, destruction or  damage to personal data.

Registration System
Lucan United FC uses a secure online membership system by a third-party  supplier, Klubfunder which is a GDPR compliant system. For more  information on Klubfunder go to https://www.klubfunder.com/Help/PrivacyPolicy

When you register online as a member with Lucan  United FC your personal data is kept securely on a membership system and  will be used only for the purposes of the Club and to register with the  relevant leagues (DDSL, MGL, LSL, AFL) and  the FAI. When submitting your registration online you are requested to  agree that you have read and agree to adhere to the club’s policies.
Lucan United FC uses this data to register the player(s) and coaches  with the relevant leagues which includes passing on the players/coaches  (including name, email, gender, DOB, phone number, photo) and parent’s  personal data (including name, email phone number),  for club administration and football related communications.

This data is also shared with authorised club coaches/managers who need  it to communicate information about training and fixtures and for them  to be able to contact parents/emergency contacts in the case of an  emergency. Medical details (if provided) are also  shared with team coaches/managers for awareness and in case of an  emergency where this information may need to be passed on to medical  staff.

Only the Club Chairman, Treasurer, Registrar, PRO, Children's Welfare  Officer and Club secretary have full Administration access to this data.  The manager/coach of your team will have limited access to information  required for matches such as contact info,  medical details (if required) etc.

Photography & Video images
For reasons of club development and promotion, photographs or video  image may be taken by club officers or coaches at games or activities  connected to the club. By accepting the terms of membership of the club,  members consent to these materials being used  by the Club for items like match reports, event reports on the Club  Website or Social Media. Members can withdraw consent for this usage  during membership registration or at any time by writing to the Club.

Your Rights and Opting Out
You may opt out of information about you or your child being shared and your record deleted at any point by emailing Lucanunitedfc@gmail.com
You have the right to request what information is stored about you or your child by emailing Lucanunitedfc@gmail.com This information will be provided to you within one month of the request

Contact
Questions, comments and requests regarding this Policy should be addressed to Lucanunitedfc@gmail.com
The Club Chairperson is nominated as Data Protection Officer.